Looking for a reliable copiers for small businesses in 2025? You’re not alone. With so many models available today, it’s easy to get lost—especially when descriptions are vague or customer reviews are all over the place. That’s why we decided to sort things out. Not by claiming to know everything, but by analyzing what sells well, what real users say, and what’s worth your attention both on paper and in practice. Our goal isn’t to drown you in technical details, but to guide you toward the best possible choices—without wasting hours comparing on your own. In short, a practical and hopefully useful guide.
PROFESSIONAL COLOUR AND SPEED: Experience high-speed, automatic two-sided colour printing at 25 pages per minute, bring your business to life with next-generation TerraJet Toner designed for more true-to-life, vibrant colours, streamline your workspace and help boost your team's efficiency with this compact laser printer, centralise your printer management, HP Web Jetadmin easily adds and updates devices, solutions, and policies
PEACE-OF-MIND WITH AWARD-WINNING RELIABILITY: Performance you can count on page after page with award-winning reliability, keep your business connected with reliable Wi-Fi that automatically reconnects to stay online, rely on low maintenance printing to avoid downtime and stay focused on your business
PRO LEVEL SECURITY TO HELP PROTECT YOUR BUSINESS: Safeguard your business with proactive, embedded security ready out of the box and tamper-resistant toner, professional level printer security with preconfigured settings mean it's ready for business, strengthen and simplify compliance, HP Security Manager upgrade applies policies across your printer network
COMPACT AND ENERGY EFFICIENT DESIGN: Designed in a compact size with energy saving auto-on/auto-off technology to optimise printer energy use, specially formulated HP TerraJet Toner engineered for low energy use when printing. trim your paper use, default duplex setting prints on both sides of each page, easily recycle your used Original HP Toner Cartridges for free through the HP Planet Partners program
COMPACT DESIGN: Streamline your workspace, reduce clutter, and help boost your team's efficiency with a compact laser printer
THE LEADER FOR SIMPLE, STRESS-FREE PRINTING: Say hello to the wide format professional colour inkjet printer for your growing business from the World’s No.1 Printer Company, paired with the easiest-to-use print app, From reports to drawings, easily share and print across multiple devices
THE HP OFFICEJET PRO 9720e IS PERFECT FOR SMALL, MEDIUM OFFICE: Effortlessly print, scan and copy, With a 35 sheet automatic document feeder, a 250 sheet input tray and prints in black and white at 22 pages per minute, and colour at 18 pages per minute
EASILY ACHIEVE VIBRANT, SCREEN-ACCURATE PRINTS: Print true-to-screen with the world’s first and only wide format printer with P3 for wider gamut vs. sRGB, Scan/print/copy from your cloud storages like Google Drive or OneDrive with the easiest-to-use print app, Drop, arrange, and print multi-size files up to A3 in just a few clicks with HP Smart Click
OUR BEST TECHNOLOGY TO STAY CONNECTED AND SECURE: Stay connected with our most reliable Wi-Fi - dual-band, self-healing - that automatically reconnects, Help keep your network protected from cyberthreats with HP Wolf Pro Security, Feel confident with solutions for your growing business that evolve with you, built on decades of experience
SAVE UP TO 70% ON INSTANT INK: 3 months of FREE* Instant Ink when you activate HP+ during setting up of your printer. Print documents or photos & save up to 70% with Instant Ink, the hassle-free, money-saving ink replacement service that automatically delivers ink only when you're running low. Cancel or change your plan anytime!
WHY HP PRINTERS: Enjoy simple, stress-free printing from the World's #1 Printer Company; HP provides innovative, high-quality printers that are easy to set up, easy-to-use, and provide reliable printing, time and time again
HP DESKJET IS PERFECT FOR BASIC HOME PRINTING: From return labels to your favorite recipes, you can effortlessly print, scan, and copy with this compact, wireless printer paired with the best and easiest-to-use print app
CORE HARDWARE FEATURES: HP DeskJet 2810e prints in black and white at 7.5 pages per minute, and colour at 5.5 pages per minute
EASIEST-TO-USE PRINT APP: Get set up and started in a snap by following simple steps on the best and easiest-to-use print app
RELIABLE CONNECTION: Be always ready to print with reliable Wi-Fi that automatically reconnects if connection is lost
How to choose a good copiers for small businesses?
On the surface, choosing a copiers for small businesses seems simple. But once you dig in, it gets more complicated. Between technical differences, unfamiliar brands, and unclear features, it’s better to ask the right questions:
Usage: Will you use it daily or only occasionally? That heavily influences the right model.
Budget: No need to go for the most expensive one right away. What matters is the value for money.
Key factors:
Durability, build quality, lifespan
Truly useful features (not just marketing buzz)
User reviews, especially after weeks or months
Availability of customer service in case of issues
We’ve cross-checked multiple sources: Amazon data, detailed reviews, search trends… and a bit of intuition too—because numbers don’t tell the whole story. This mix allows us to build our ranking, which we update regularly. The goal isn’t to just list names but to guide you toward what truly works.
PROFESSIONAL COLOUR AND SPEED: Experience high-speed, automatic two-sided colour printing at 25 pages per minute, bring your business to life with next-generation TerraJet Toner designed for more true-to-life, vibrant colours, streamline your workspace and help boost your team's efficiency with this compact laser printer, centralise your printer management, HP Web Jetadmin easily adds and updates devices, solutions, and policies
PEACE-OF-MIND WITH AWARD-WINNING RELIABILITY: Performance you can count on page after page with award-winning reliability, keep your business connected with reliable Wi-Fi that automatically reconnects to stay online, rely on low maintenance printing to avoid downtime and stay focused on your business
PRO LEVEL SECURITY TO HELP PROTECT YOUR BUSINESS: Safeguard your business with proactive, embedded security ready out of the box and tamper-resistant toner, professional level printer security with preconfigured settings mean it's ready for business, strengthen and simplify compliance, HP Security Manager upgrade applies policies across your printer network
COMPACT AND ENERGY EFFICIENT DESIGN: Designed in a compact size with energy saving auto-on/auto-off technology to optimise printer energy use, specially formulated HP TerraJet Toner engineered for low energy use when printing. trim your paper use, default duplex setting prints on both sides of each page, easily recycle your used Original HP Toner Cartridges for free through the HP Planet Partners program
COMPACT DESIGN: Streamline your workspace, reduce clutter, and help boost your team's efficiency with a compact laser printer
THE LEADER FOR SIMPLE, STRESS-FREE PRINTING: Say hello to the wide format professional colour inkjet printer for your growing business from the World’s No.1 Printer Company, paired with the easiest-to-use print app, From reports to drawings, easily share and print across multiple devices
THE HP OFFICEJET PRO 9720e IS PERFECT FOR SMALL, MEDIUM OFFICE: Effortlessly print, scan and copy, With a 35 sheet automatic document feeder, a 250 sheet input tray and prints in black and white at 22 pages per minute, and colour at 18 pages per minute
EASILY ACHIEVE VIBRANT, SCREEN-ACCURATE PRINTS: Print true-to-screen with the world’s first and only wide format printer with P3 for wider gamut vs. sRGB, Scan/print/copy from your cloud storages like Google Drive or OneDrive with the easiest-to-use print app, Drop, arrange, and print multi-size files up to A3 in just a few clicks with HP Smart Click
OUR BEST TECHNOLOGY TO STAY CONNECTED AND SECURE: Stay connected with our most reliable Wi-Fi - dual-band, self-healing - that automatically reconnects, Help keep your network protected from cyberthreats with HP Wolf Pro Security, Feel confident with solutions for your growing business that evolve with you, built on decades of experience
SAVE UP TO 70% ON INSTANT INK: 3 months of FREE* Instant Ink when you activate HP+ during setting up of your printer. Print documents or photos & save up to 70% with Instant Ink, the hassle-free, money-saving ink replacement service that automatically delivers ink only when you're running low. Cancel or change your plan anytime!
WHY HP PRINTERS: Enjoy simple, stress-free printing from the World's #1 Printer Company; HP provides innovative, high-quality printers that are easy to set up, easy-to-use, and provide reliable printing, time and time again
HP DESKJET IS PERFECT FOR BASIC HOME PRINTING: From return labels to your favorite recipes, you can effortlessly print, scan, and copy with this compact, wireless printer paired with the best and easiest-to-use print app
CORE HARDWARE FEATURES: HP DeskJet 2810e prints in black and white at 7.5 pages per minute, and colour at 5.5 pages per minute
EASIEST-TO-USE PRINT APP: Get set up and started in a snap by following simple steps on the best and easiest-to-use print app
RELIABLE CONNECTION: Be always ready to print with reliable Wi-Fi that automatically reconnects if connection is lost
THE LEADER FOR SIMPLE, STRESS-FREE PRINTING: Say hello to the wide format professional colour inkjet printer for your growing business from the World’s No.1 Printer Company, paired with the easiest-to-use print app, Print and scan up to A3 with extra performance features
THE HP OFFICEJET PRO 9730e IS PERFECT FOR SMALL, MEDIUM OFFICE: Effortlessly print, scan and copy, With a 35 sheet single-pass 2-sided automatic document feeder, two 250 sheet input trays and prints in black and white at 22 pages per minute, and colour at 18 pages per minute
EASILY ACHIEVE VIBRANT, SCREEN-ACCURATE PRINTS: Print true-to-screen with the world’s first and only wide format printer with P3 for wider gamut vs. sRGB, Scan/print/copy from your cloud storages like Google Drive or OneDrive with the easiest-to-use print app, Drop, arrange, and print multi-size files up to A3 in just a few clicks with HP Smart Click
OUR BEST TECHNOLOGY TO STAY CONNECTED AND SECURE: Stay connected with our most reliable Wi-Fi - dual-band, self-healing - that automatically reconnects, Help keep your network protected from cyberthreats with HP Wolf Pro Security, Feel confident with solutions for your growing business that evolve with you, built on decades of experience
SAVE UP TO 70% ON INSTANT INK: 3 months of FREE* Instant Ink when you activate HP+ during setting up of your printer. Print documents or photos & save up to 70% with Instant Ink, the hassle-free, money-saving ink replacement service that automatically delivers ink only when you're running low. Cancel or change your plan anytime!
PHOTO PRINTER: Enjoy crisp prints & photos (with up to 100 years of album life) direct from your phone - ideal photo & document printer
PHOTO PRINTING: Enjoy vivid, long-lasting photos from this photo printer with Canon FINE ink cartridges & ChromaLife100 Ink - ideal for creative projects
FEATURES: Our printer, copier & scanner for home use has an auto power on/off functionality & near silent printing
USB CONNECTED: Print directly from your PC or laptop via USB (sold separately) - create postcards, calendars, birthday cards & more
CANON: Exceptional Canon printer for the home - built to deliver cost-conscious & excellent print quality every time
WORK FROM HOME: Perfect for small teams or home offices that need technology that fits in tight spaces and is easy to setup The Xerox B225 is perfect for owners looking for a wireless black and white all in one printer
RELIABLE PERFORMANCE: Black and white wireless printer, with print speeds up to 36 Letter pages per minute /34 A4 pages per minute, automatic two-sided printing, 250-sheet paper capacity and high-resolution image quality
CONVENIENCE AND CONNECTIVITY: Built-in Wi-Fi for Apple AirPrint, Mopria Print Service and Chromebook And, simple installation without the need for local IT support means you are up and running right out of the box
STAY SECURE: Comprehensive security features protect against rising and increasingly sophisticated cyber threats by safeguarding access and protecting sensitive data and documents
INTUITIVE INTELLIGENCE: Simplicity drives productivity with Xerox Print Drivers and the Xerox Print & Scan Experience, take the guesswork out of complex tasks like auto straighten, receipt scanning and auto cropping images
OFFICE PRINTER: Highly efficient, professional quality compact printer for small businesses & offices - Canon all-in-one printers produce sharp text & vivid colours with durable highlighter & water resistant inks
WIRELESS PRINTER: Scan directly to network folders & email for uninterrupted workflows - with a 50-sheet duplex auto document feeder with single pass 2-sides scan, up to 600 sheets - perfect for business documents
EFFICIENCY: Prints at high speeds of speeds of 24 ipm (black) & 15.5 ipm (colour) - works as a printer, scanner, copier & fax, connect to your PC & Mac, via the printer screen, using AirPrint, Mopria or the Canon PRINT app
REFILLABLE INK TANK: Print 14,000 pages (colour) or 6,000 pages (black) with full set bottles, or switch to economy mode for 50% more pages
CANON: Exceptional Canon printer built to deliver cost-conscious & excellent print quality every time - combine with genuine Canon ink bottles & paper for best results
GET BLAZING FAST PRINTING SPEEDS, HIGH-VOLUME SCANNING, AND EASY MANAGEMENT TOOLS WITH LASERJET PRO: The HP Laserjet Pro 4102dw is perfect for your small/medium business: Effortlessly print, scan, copy with automatic 2-sided printing, 350 sheet standard paper capacity, and prints in black and white at up to 42 pages per minute letter and 40 pages per minute A4
MAXIMUM PRODUCTIVITY: Support your dynamic workteam with this high-speed printer, ideal for up to 10 users, step up your workflow, HP Pro-class print speed reaches up to 42 ppm to meet high-demand environments
SEAMLESS MANAGEMENT: Centralise your print management, HP Web Jetadmin makes it easy with its suite of features, set up your printers quickly, streamlined setup makes it easy to set up and get back to business
HP WOLF PRO SECURITY: Get printer security out of the box, preconfigured settings mean it's ready when you are, add a layer of security, PIN/pull option authenticates your print jobs only when you're present
SUSTAINABLE PRINTING: Save up to 20 percent energy, EcoSmart toner with JetIntelligence balances premium quality with sustainability, start saving paper right out of the box, the default duplex setting prints on both sides to cut usage in half, meet the industry standard for efficiency with Energy Start rating
COMPACT PRINTER, IDEAL FOR THE HOME: The compact design of the DCP-1612W mono laser printer makes it an ideal home printer.
QUALITY MONO PRINTS: No time wasted hanging around for your documents to print with print speeds up to 20 pages per minute.
PRINTER, SCANNER, COPIER: Together with copy and scan functionalities, the DCP-1612W is an all in one compact and desktop friendly device.
WIFI CONNECTIVITY: Print wirelessly from your laptop, tablet or smartphone around the home or office
QUALITY GENUINE SUPPLIES: The DCP-1612W comes with a 700 page inbox genuine Brother toner, with 1,000 page replacement supplies available. Print quality documents with Brother Genuine Supplies.
Frequently Asked Questions (FAQ)
What is the best copiers for small businesses? It depends on your needs, but the top 3 products are generally the most balanced options.
How do I maintain it properly? It varies by model. The best approach is to follow the manufacturer’s recommendations (yes, reading the manual is worth it).
Where to buy it with confidence? Amazon remains a solid choice: wide selection, easy returns, and tons of user reviews—hard to beat.
Do I need a big-name brand? Not necessarily. Lesser-known brands can be surprisingly good, with well-designed products that rival top names—at a lower cost. Don’t overlook them just because the name is unfamiliar.
What are the most common pitfalls? A super low price might be tempting but could signal major compromises (build quality, reliability, nonexistent support…). Also beware of product pages with no reviews or vague comments. Spend a few minutes reading real feedback—this is often where the most valuable info is.
How is our ranking built?
We don’t claim to have a magic formula. In reality, it’s a blend of data—ratings, sales volume, review frequency—and observation. We watch for recurring themes in reviews, compare search trends, and yes, sometimes rely on our gut feeling. A great product isn’t just numbers. Our ranking aims to balance all of that: data, common sense, and a lot of time spent checking.
We analyze scores, sales frequency, genuine reviews (not just stars), and current search trends. Each model is rated using a consistent set of criteria. While it’s not perfect, it helps us stay fair and consistent. And we update our lists often, because products evolve—and so do we.
Why trust Topelio?
Topelio is an independent website—we don’t sell these products and we’re not tied to any brand. What drives us is clarity and usefulness. We aim to produce practical, readable, honest content. Our rankings are based on public data, complemented by our own experience. No shady partnerships or biased recommendations—just a genuine effort to save you time, and maybe money too.
Thanks for taking the time to read this guide. Choosing a copiers for small businesses might seem trivial, but it’s often more complicated than expected. Too many options, unclear product pages, and marketing promises that don’t help… That’s why we aimed to create a simple but solid comparison. With practical info, useful tips, and most importantly—a ranking based on reality. Take time to compare, read more reviews if needed, and choose based on your own priorities. What works for someone else might not be ideal for you. If this guide helped you, feel free to explore our other articles. We always try to add real value—without wasting your time. See you soon on Topelio.
